Safety Awareness: Is Your Communication Plan Working?

If employees aren’t aware of your safety program, then the program can’t do its job. Staples’ Annual Safety Survey revealed some key gaps in employee awareness and opportunities to spread vital information. Check out the stats below from the Safety Survey, and be sure to implement a proper communications plan in order to ensure your employees are receiving health and safety notices and updates in a timely manner.


How to Prepare Your Workplace for the Unexpected

Don’t wait for an emergency, plan ahead! According to a Staples Business Advantage™ survey,* nearly half of all workers are unsure if their company has an emergency plan. Fifty percent of workers say they participate in safety drills only once every few years. It’s easy to put out of mind, but disasters are always a threat.

Learn how to prepare your employees, building and assets in the event of an emergency, from natural disasters, human-caused hazards to technology-related dangers.

 5 keys to emergency preparedness success.

  1. Leadership investment

A successful plan requires management leadership and financial support. Planning ahead for an emergency situation can help minimize corporate impacts in labour and services.

  1. Plan

Create a plan that details what everyone should do and where to go in the event of an emergency. Address top-line threats or hazards that could cause injury, property damage, business disruption or environmental impact.

  1. Implement

You should implement the plan so that all building occupants are aware of what they need to do in an emergency situation. Identify resources, provide written plans and develop a system to help manage incidents and train employees.

  1. Test

Conduct testing and exercises to evaluate the effectiveness of your preparedness program. Make sure employees know what to do and note any critical missed areas.

  1. Revise

Revising the plan is the key to success. A program is only as good as the last time it was tested. Periodically reassess the plan for weaknesses and new areas of interest, and revise plans accordingly.

This article originally appeared in the 2017 edition of Shop Talk. Order your copy today or visit to browse it online.

Staples Business Advantage™ can provide you with the tools and plans you need to help implement an emergency preparedness program for your business. Call your Account Manager today for more information.

*Source: “ Survey Shows Gaps in Office Health and Safety Preparedness” on Staples News Center (

How Safe Is Your Facility?

Compare your workplace with these workplace health statistics.

The top 3 issues in the workplace involved employers failing to1:

  1. Keep floors and other work surfaces free of hazards and accumulations of refuse, snow or ice
  2. Maintain equipment, materials and protective devices in good condition
  3. Provide mandatory general awareness health and safety training to workers and supervisors

Take a look at the infographic below for more stats on workplace safety:


1 Ontario Ministry of Labour
2 Staples Advantage Survey
3 Canadian Community Health Survey 2013
4 Association of Workers’ Compensation Boards of Canada (AWCBC)
5 Conference Board of Canada


5 Tips to Prevent Expensive Cleaning Maintenance

Implementing a proactive floor care maintenance program can not only help your building’s floors look clean and attractive, but can also help prevent expensive and time-consuming maintenance down the road.

Implement preventive maintenance.
Proper sidewalk cleaning is an important first step in keeping dirt and water from entering your building. Installing adequate entrance matting (typically 15’–18′ outside and inside doorways) traps up to 90% of dirt and moisture.

Follow a routine cleaning program.
Floors should be vacuumed and/or cleaned at least once a day, preventing sand and grit from destroying their finish and cutting carpet fibers at the base. Set up regular inspections to keep track of areas that need special maintenance.

Choose the right cleaning chemicals.
Choose cleaning chemicals that are free of volatile organic compounds (VOC). There are many highly effective non-VOC cleaning options available.

Choose the right tools for the job.
The lowest priced tools and equipment may not lead to the lowest cost of use. An example is microfiber cleaning cloths and dust mops. High-quality microfiber, split multiple times to create small cleaning fibers, removes more soil and germs than bargain products.

Equip your staff with proper training.
On average, the cleaning industry has a staff turnover rate of 75%. This is not only troublesome and expensive for management, but can lead to under-trained staff. Well-trained employees are more productive and tend to stay with the job longer. Your supply vendors can provide access to extensive training programs, from procedure guides and videos to hands-on product and equipment demonstrations.

Schedule a site visit.
Staples Advantage’s Facilities Specialists can provide you with the information, advice and products you need to put your floor maintenance program into action.

Call your Account Manager today for more information. Or get started today and shop a great selection of cleaning products on


Make Saving Lives Happen

February is Heart Month, and we’re bringing heart protection in the workplace to centre stage. According to a recent report by the Heart & Stroke Foundation of Canada, heart failure affects 600,000 Canadians, and another 50,000 will be diagnosed this year.

Seconds count. When a cardiac emergency happens, time is of the essence. If someone in your organization goes into cardiac arrest, the best chance to save their life is to use CPR and an automatic external defibrillator (AED). Combined with CPR, the use of an AED may increase the likelihood of survival by 75% or more*.
*Heart and Stroke Foundation

Make sure your workplace is prepared in case of cardiac emergencies. Choose the right Cardiac Science Powerheart® AED Defibrillator for your facility.

Product Spotlight:

HAW9390E1001SP Cardiac Science Powerheart® AED G3 Plus Defibrillator, Semi-Automatic Stocking Package, English

HAW9390E1020SP Cardiac Science Powerheart® AED G3 Plus Defibrillator, Semi-Automatic Stocking Package, French




HAWG5S90AP Cardiac Science Powerheart® AED G5 Plus Defibrillator, Dual Language



Make sure your workplace is properly equipped with the right AED for your facility. Shop or call your Staples Advantage sales representative to make sure you’re making an informed decision on the right AED.

For more information and resources on heart health, prevention and care, visit the Heart & Stroke Foundation website.

Important: Medical devices advertised may not be licensed in accordance with Canadian law at time of intended purchase. Please call for more details.


Is Your Office Air Harming Your Health?

Did staying healthy for 2016 make the top of your New Year’s resolution list? Like most Canadians who make resolutions, it likely did. Adding in fresh foods and more exercise is a great start, but did you know that the quality of air we breathe plays a major role in living and sustaining a healthy lifestyle?

In most cases, good indoor air quality (IAQ) goes unnoticed. It’s only when air quality is bad that people start talking about it. Many symptoms commonly associated with a cold or the flu can actually be attributed to poor IAQ.

Here are seven tips for maintaining your facility’s indoor air quality.

From changing air filters to keeping your HVAC system up to date, maintaining the building is the first line of defense against poor IAQ.

Keep the building clean.
A proper cleaning routine can help rid the building of harmful bacteria and dust particles that build up over time.

Choose the right chemicals.
Choosing cleaning chemicals that are free of volatile organic compounds (VOC). There are many highly effective non-VOC cleaning options available.

Ensure proper airflow and ventilation.
Consult with a space-planning expert to achieve optimal airflow.

Carefully arrange furniture and equipment.
When placing office furniture and equipment, keep in mind your air circulation and temperature control systems, as well as the pollutant removal functions of your HVAC systems.

Watch emission sources.
Position significant emission sources, such as large copy machines, away from occupied spaces like cubicles and offices. Also, keep them away from air intakes.

Unblock air vents.
Teach building occupants the importance of not blocking air ventilation panels with furniture, equipment or personal items.

Schedule a site visit with a Staples Advantage Facilities Specialist to provide you with the information, advice and products you need to put your indoor air quality program into action. Visit for more information.