Is Your Floor Care Plan Efficient?

While you may be facing limited resources and budget constraints, your facility still needs to look its best. By re-evaluating your equipment, processes and products, you can decide where your dollars are best spent to maximize productivity. Here are some factors to consider.

Size of Custodial Staff
With so many organizations reducing their labour budgets, every facility manager should evaluate their equipment purchases in order to accommodate the decrease in staff. Upgrading floor equipment to a piece that offers increased efficiency is a great way to make up for lost hours. It may seem like you’re spending more initially, but the time saved will make up for the cost of the machine.

Get the Right Equipment for the Job
You should also evaluate your square footage. Has it changed? Are you seeing an increase in worker injury claims? These questions need to be revisited in order to evaluate your equipment needs. New models use fewer chemicals (less product to buy), run more quietly (can be used during the day, saving time), and consume less water (less downtime because floors dry sooner).

Reconsidering your choice in vacuums is helpful since these cleaning tools can dramatically improve productivity, indoor air quality and overall cleanliness. Studies show that when combined with an effective cleaning program, quality backpacks can increase productivity by up to 70% without adding staff.

Equipment Maintenance
Costly equipment downtime is the equivalent of two or three custodians on extended sick leave. Lengthen the service life of your equipment by taking the necessary time to get every piece running at peak performance.

Did you know? Up to 24 pounds of dirt can be tracked in by just 1,000 people coming through an entrance over a 20-day work period.*

*Source: extract from a Stephen Ashkin article, Destination Green, September 2006/Progressive Shopper/Wausau Insurance Company.

Today, We Are Staples Business Advantage

Introducing Staples Business Advantage!

We recognize that it’s a time of change for all businesses, including us. We want you, our business customers to feel confident that we are here to help you save time and money and to give your business every advantage it needs to succeed. So we’ve changed our name to Staples Business Advantage – to reaffirm our commitment to you that we are a company whose priority is and always has been business.

What you can expect:
Over the next while, we’ll be changing our name in stages. What we’re not changing is what we do for our customers every day. You will receive the same quality service that you expect from us with the same account representative and same great customer service.

We can’t say enough how much we appreciate your business and your support. If you have questions at any time, please feel free to reach out to your Sales Representative.



3 Ways to Make Telecommuting Work

It likely comes as no real surprise that the telecommuting is on the rise and quickly becoming a norm in most workplaces, certainly making it a workplace trend that’s here to stay. According to a Staples Advantage study, in 2015 at least 86% of companies reported having at least some employees who telecommute, and that’s up from just 67% only five years prior. And as reported a few weeks back in the Love Your Office post, the number of people searching terms online that include “work from home”, “remote”, “part-time” and “telecommute” has increased 42.1% in just the last two years alone (Business Insider).

The fact of the matter is, there are many benefits to both employees and companies who opt to include telecommuting as part of the regular business practice. Employees can save precious time from long commutes, arriving to their desks less stressed and more focused each day. And companies can seek to bring on top talent regardless of city or region. Additional benefits companies listed as part of their telecommuting policies included:

  • 36% cited lower travel and transportation costs
  • 32% said telecommuting increases employee retention
  • 17% believe telecommuting reduces overhead costs
  • 12% find telecommuting boosts productivity

Keeping these highlights from the Staples Advantage survey in mind, here are a few important notes to remember when implementing a telecommuting policy.

Give employees the right tools for the job.
Make sure your remote workers don’t miss a thing. Arm them with the right technology and access to the right programs, including teleconferencing tools, messenger applications, and mobile phones, tablets or computers. All these things allow for spontaneous communication and group communication, no matter where your team members are.

Make sure employees are in the loop.
Keeping employees engaged is hard enough when they’re in the same office—how do you keep your remote workers engaged and happy? First and foremost, make sure to keep the lines of communication open. Keeping them up to speed on company affairs including internal communications becomes even more important when they’re not in the office to hear any announcements or  project updates first hand. Including your teleworkers in company events whenever possible, and finding tangible ways to demonstrate your appreciation.

Make other departments part of your plan.
As many as 66% of companies from the survey noted that they don’t budget for their workers who spend some (or even all) of their time working from home or on the road. This can make the procurement process much more challenging. It raises the important reminder of keeping other departments such as your procurement purchasers, IT, and HR, up to speed on your work from home policies so that those departments can ensure they have the right tools and practices in place to deal with any issues that may arise.

Have you seen success with your telecommuting policies? Comment below or tweet us at @StaplesAdvCan.


5 Tips to Prevent Expensive Cleaning Maintenance

Implementing a proactive floor care maintenance program can not only help your building’s floors look clean and attractive, but can also help prevent expensive and time-consuming maintenance down the road.

Implement preventive maintenance.
Proper sidewalk cleaning is an important first step in keeping dirt and water from entering your building. Installing adequate entrance matting (typically 15’–18′ outside and inside doorways) traps up to 90% of dirt and moisture.

Follow a routine cleaning program.
Floors should be vacuumed and/or cleaned at least once a day, preventing sand and grit from destroying their finish and cutting carpet fibers at the base. Set up regular inspections to keep track of areas that need special maintenance.

Choose the right cleaning chemicals.
Choose cleaning chemicals that are free of volatile organic compounds (VOC). There are many highly effective non-VOC cleaning options available.

Choose the right tools for the job.
The lowest priced tools and equipment may not lead to the lowest cost of use. An example is microfiber cleaning cloths and dust mops. High-quality microfiber, split multiple times to create small cleaning fibers, removes more soil and germs than bargain products.

Equip your staff with proper training.
On average, the cleaning industry has a staff turnover rate of 75%. This is not only troublesome and expensive for management, but can lead to under-trained staff. Well-trained employees are more productive and tend to stay with the job longer. Your supply vendors can provide access to extensive training programs, from procedure guides and videos to hands-on product and equipment demonstrations.

Schedule a site visit.
Staples Advantage’s Facilities Specialists can provide you with the information, advice and products you need to put your floor maintenance program into action.

Call your Account Manager today for more information. Or get started today and shop a great selection of cleaning products on