Looking for a fresh and organized start to 2016? We’ve compiled some of our top tips to help you get a handle on your organization habits so that you can start the year off on the right foot.
Feeling organized mentally often comes down to the organization of the physical space around you. And the start of a new year is the perfect time to de-clutter; from your desk to your computer, take this time to purge old files and get a handle on your organization.
Creating folders and subfolders is one of the easiest ways to organize your inbox. Sorting emails by category or project, or by sender’s name is an easy way to start a filing system that will work best for you.Do the same with your sent items so that you keep a consistent filing system.
Make time at the end of each day to sort through your inbox and file emails in order to stay on top of your new organization system.
Computer Document Organization
Similar to your inbox, creating new folders on your computer is the best and easiest way to organize your digital space. Organize files with a system that works for your needs. Now is also a good time to decide what to keep and what to delete.
Making Space: External Storage
Purchase an external storage system such as a hard drive or usb key to store any large files. This will help keep your computer clear of large or outdated files, which in turn helps with the unit’s day-to-day speed and performance.
Desk Files & Organization
Any items you access on a daily basis (phone lists, department calendars), find a place to post them neatly on your cubicle or office walls, or file them into one binder so your most frequently accessed information is in one place. Next, create folders for ongoing projects or urgent assignments and organize these according to priority in an inbox tray or a desktop filing system. All other items should be sorted and organized more permanently in a drawer or filing cabinet, properly labeled for easy location.
Clear Your Desk
Working with a clean desk that’s clear of too much clutter helps focus on the most important tasks. Start by removing everything from your desk and only putting back the essential items: laptop/computer, phone, notepad, a few framed photos, and a desktop organizer to neatly keep pens, highlighters, scissors and any other office products that you access on an ongoing basis. Take all the non-essential items (additional notepads, paperclips, stapler, extra pens, etc.) and find a place for them in a drawer or small box or basket.
Start a To-Do List
If you always have a mental list of things to do, or lists and reminders pined all over your office or popping up on your phone, take this opportunity to create a new habit of keeping track of things in one place. Whether it’s a new agenda or calendar, writing all your action items down in one central place will help you manage your time and your tasks.
What are some of your best tricks to staying organized at the office? Comment below to let us know, or Tweet @StaplesAdvCan us with your top tips!
Make 2016 your most organized year yet!
To assist in the reorganization of your office or desk, check out some of these products and tools from Staples Advantage Canada: