4 Steps to Reduce Digital Clutter

Spring cleaning at the office shouldn’t stop at the physical space around you. This is the perfect time to organize your computer desktop and email inbox. This can seem like a daunting task, we know.. So we’ve put together a few simple ways to approach your digital space to help reduce the clutter.

Inbox Organization:
Creating folders and subfolders is one of the easiest ways to get started with organizing your inbox. You can take one of two approaches depending on what style works best for you: sort emails by category/project or by sender’s name. Do the same with your sent items so that you keep a consistent filing system. Make time at the end of each day to sort through your inbox and file emails in order to stay on top of your new filing system. If you subscribe to emails to keep up on industry news and events but find it difficult to read them every day, create a folder and file these away for another time – just make sure you look through the folder at least once a week to keep it from getting cluttered.
Computer Desktop:
Do you have tons of files saved haphazardly on your desktop? We’re guilty of it too – you need to save something to access it quickly but before you know it your desktop is full with documents, organized in no particular order. Not only does this lead to visual clutter, but most companies don’t back-up desktop files to the company server so you’re at high risk of losing files should anything happen to your computer. Take the time now to sort through your desktop and file everything into folders that are protected through your company server.
Document Organization:
Similar to your inbox, creating new folders is the best and easiest way to organize your documents. Organize your files with a system that works for your needs, whether it’s by project or category, and by year. Now is also a good time to decide what to keep and watch to delete. If you have files on your computer from years past that you haven’t touched and know you won’t need to access again, delete them.
4 External Storage:
Purchase an external storage system such as a hard drive or usb key to store any large files. This will help keep your computer clear of large or outdated files, which in turn helps with the unit’s day-to-day speed and performance.

What are some of your best practices for organizing your documents and email inbox at work? Leave a comment below to let us know.

Mark your calendars and sign-up to reduce your digital clutter on Friday April 24, National Clean Your Office Day!


To assist in the organization of your computer, check out some of these external storage options from Staples Advantage Canada:

2 thoughts on “4 Steps to Reduce Digital Clutter

  1. Dalyce McCue says:

    One of my best practices is to keep emails for one year only stored in file folders. Once each year, I delete the former year’s emails with the exception of items that could prove useful at a future date.


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